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Agency Records Services |
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State
Government Records Preserved
Records are generated by state government
agencies to fulfill the requirements of state law.
These records are created to assist government
agencies in fulfilling their legal mandates. A
small percentage of the records which agencies
generate are preserved to 1) protect individual
citizens’ rights, 2) to allow government
agencies to conduct business in an efficient
manner, 3) to afford citizens access to records
with which they can hold government and government
officials accountable for their actions, and 4) to
maintain records which have historical values
which were unintended when they were created.
State
Government Records Evaluated
The Code of Iowa provides that all
records created in the course of conducting state
business are public records. Iowa has established
a State Records Management Program with a State
Records Commission comprised of ranking state
officials to evaluate records as they are created
to determine how long individual records must be
preserved to protect Iowa’s citizens and to
assure the ability of government to conduct
business.
The State of Iowa Records Management Manual
identifies records by series and establishes the
time-frames for preservation
of these records. Records
Officers for each agency of state
government assist their agency officials with
identification of records series and assists with
transferring permanent records to the custody of
the State Archives of Iowa. Records officers are
assisted in all aspects of records management by
SHSI
Liaisons from the State Archives and Records
Program.
Guides to records from individual state
agencies at the State Archives are available in the State Historical
Society of Iowa’s reading room in Des Moines.
See the listing of State of Iowa Record
Groups.
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