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Establishing a School Archives

The following excerpts are from the National Archives and Records Administration web site.

"Students can benefit in several ways from researching their school's history. . . This is history that is near at hand and that has a direct connection to their lives."

--Larry J. Hackman, New York State Archivist, 1985
(Today Mr. Hackman is the Director of the Harry S. Truman Library).

Do you have photographs of the victory gardens that students in your school planted and tended during World War II?

What evidence exists in your school or community that illustrates the impact of the 1954 Supreme Court decision in Brown vs. Board of Education?

Does an old filing cabinet hold copies of letters that your students wrote to President and Mrs. Eisenhower in 1958 concerning the admission of Alaska into the Union?

Did the science curriculum in your school change during the years when NASA's Apollo Program was being carried out?

Schools produce rich historical records. Yearbooks, school lunch menus, flyers promoting dances or student elections, photographs, letters, issues of the school newspaper, and other items document not only the history of the school, but also often reflect the history of the community, state, or nation. Developing a school archives provides a valuable service-learning opportunity for students and creates a lasting legacy from which future students will benefit.

A school archives is different from an official school records system. Most school districts have an established record-keeping system for official records, which includes record-keeping guidelines, a records officer, and a records center or other storage facility. A school archives can take on many characteristics and serve many purposes--but it will not replace the official record-keeping systems.

A school archives or historical collection should serve two primary purposes:

  • Be a repository for the collection and preservation of historically valuable documents relating to the history of the school or the community, which otherwise would be lost.
  • Constitute an element of a program for teaching research-related skills to students.

For more information about a school archives program visit the National Archives and Records Administration site. 

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