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Grant
Funding Priorities For Documentary Collections
The
REAP/HRDP Documentary Collections Panel gives highest
priority to unique and significant historical resources
(documents and records) consisting of various formats
and types which have not previously been known,
preserved, interpreted, or made available to the public.
The
following are examples of RESOURCE FORMATS:
albums, atlases, blueprints, broadsides, diaries,
drawings, electronic records, films, ledgers, letters,
maps, memoirs, minutes, newspapers, newsletters, oral
histories, pamphlets, post cards, plats, photographs,
photographic negatives, programs, reports, videotapes,
visuals, among others.
The
following are examples of RESOURCE TYPES:
documentary collections in libraries, museums,
historical societies, colleges, churches, not-for-profit
organizations; records held in county and municipal
government offices; individually held collections; and
records held in business, ethnic, fraternal, medical and
corporate offices.
Highest
priority will be given to collections which are open to
the public.
The
Following are in Priority Order
Priority
I: Preservation/ Conservation Of The Resource
Educational
development and training, for example:
-
Workshops
on proper archival techniques and standards
including such topics as deacidification,
encapsulation, UV filtering, and storage.
-
Formatting
alternatives such as digital, paper, microfilm,
fiche, electronic, etc., and preparation of
materials for re-formatting
Professional
consultants
Microfilming
documents and records, with the proper preparation of
material and adherence to professional microfilming
standards
Processing
collections -- organizing, sorting, cataloging,
arranging/describing, producing indexes, lists,
inventories, and finding aides, etc.
Purchasing
archival supplies such as acid-free folders, boxes,
envelopes, mylar and tape for encapsulation, UV filters,
etc.
Priority
II: Collection Development/Acquisition
Educational
Development and Training
Workshops
and training in such areas as:
-
What
to collect (collection management)
-
What
to save (records management)
-
How
to save (conservation and preservation techniques)
-
Disaster
Preparedness
-
Professional
consultants
-
Surveys
of resources not already in repositories
-
Development
of special collections such as: documentation
strategies; oral and video histories; special
emphasis collections; acquisition by purchase
Priority
III: Interpretation of the Resource
Exhibits
of documents and records
Educational
outreach programs
Preparation
of bibliographies, books, brochures, dramatic scripts,
manuscripts, etc.
Preparation
of film and video documentaries
Priority
IV: Physical Environment and Access Tools For The
Resource
Equipment
-
Reader/printers,
computers, etc.
-
Shelving,
cabinets, etc. for storage of the resource
Buildings
(bricks and mortar)
-
Physical
addition and/or addition of HVAC to an existing
library or archives structure
-
Handicapped
access to an existing library or archives structure
-
New
roof (for example, repair of leaking roof which
could lead to damaged collections) on an existing
library or archives structure.
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